Administrative Assistant
Hoffman Estates, IL Hoffman Estates, IL Full-time Full-time $23 - $30 an hour $23 - $30 an hour 15 hours ago 15 hours ago 15 hours ago Do you want to use your skills and talents to make a lasting difference in the world? The Salvation Army Central Territory Headquarters is seeking a motivated and experienced professional to join our Community Relations Department as an Administrative Assistant.
We are mission-driven, diverse, collaborative, and focused on positive results for people.
Join our team to help support our mission by Doing the Most Good! In support of the Strategy and the Outcomes and Marketing and Communications leadership, the Administrative Assistant provides coordination of budget planning, expense tracking, invoice management, and contract management.
Oversees the coordination and planning of departmental events and conferences for both the Strategy and Outcomes and the Marketing and Communications Teams.
Provides administrative support to the Senior Directors.
Essential Functions:
Support planning process for and development of annual budgets Submit requisitions and budget requests for approval through finance council process Develop written correspondence and justification documents for budget requests Monitor expenses through budget detail and capital reports to ensure expenses are billed to the correct ledger and processed correctly Manage invoice process for receipt, payment, processing and tracking of vendor billings Maintain and track contracts to ensure appropriate signatures are obtained, accuracy of billing and payment processing, and that renewal schedules are communicated to leadership for approval Prepare invoices for divisional billing of licenses and services provided by the territorial teams Coordinate travel planning and scheduling for events, conferences, and meetings Facilitate correspondence with vendors, partners, colleagues on behalf of Senior Directors Identify and recommend processes, solutions and systems that improve efficiency Prepare reimbursement requests and invoices for submission to Finance Provide administrative support to Senior Directors Participate in various meetings to document tasks and objectives and provide follow up Coordinate the planning, invitation, setup and execution of conferences and events held at territorial headquarters Work with internal departments to facilitate meetings, including preparing materials, making reservations, setting up conference space and coordinating internal department support (Property, IT, A/V) Education:
Associate's Degree in Finance, Marketing, Communications, Business or related field or equivalent experience Experience/Certification:
Minimum three years of related experience Skills/Abilities:
Excellent written and verbal communication skills Strong interpersonal skills Ability to work independently Strong organizational skills Exceptional attention to detail Excellent analytical skills Knowledge of Microsoft Word, Excel, Power Point, Extensive knowledge of Excel spreadsheets Skills in researching, compiling, and summarizing a variety of informational, technical, and financial data and materials Ability to apply logical thinking to solve problems or accomplish tasks Ability to exercise independent judgment in decision making Ability to maintain a high level of integrity in dealing with funds, confidential communications, activities, employee records and documents Travel:
Occasional travel may be required.
Estimated at once per quarter for special events, conferences, or meetings.
Working Conditions:
Work is performed in a typical office environment.
Full-time position; will require some weekend and evening work.
This position will not be eligible for full-time remote work.
Job Type:
Full-time Pay:
$23.
00 - $30.
00 per hour
Benefits:
Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Hoffman Estates, IL 60192:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
2 years (Preferred) Work Location:
Hybrid remote in Hoffman Estates, IL 60192.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are mission-driven, diverse, collaborative, and focused on positive results for people.
Join our team to help support our mission by Doing the Most Good! In support of the Strategy and the Outcomes and Marketing and Communications leadership, the Administrative Assistant provides coordination of budget planning, expense tracking, invoice management, and contract management.
Oversees the coordination and planning of departmental events and conferences for both the Strategy and Outcomes and the Marketing and Communications Teams.
Provides administrative support to the Senior Directors.
Essential Functions:
Support planning process for and development of annual budgets Submit requisitions and budget requests for approval through finance council process Develop written correspondence and justification documents for budget requests Monitor expenses through budget detail and capital reports to ensure expenses are billed to the correct ledger and processed correctly Manage invoice process for receipt, payment, processing and tracking of vendor billings Maintain and track contracts to ensure appropriate signatures are obtained, accuracy of billing and payment processing, and that renewal schedules are communicated to leadership for approval Prepare invoices for divisional billing of licenses and services provided by the territorial teams Coordinate travel planning and scheduling for events, conferences, and meetings Facilitate correspondence with vendors, partners, colleagues on behalf of Senior Directors Identify and recommend processes, solutions and systems that improve efficiency Prepare reimbursement requests and invoices for submission to Finance Provide administrative support to Senior Directors Participate in various meetings to document tasks and objectives and provide follow up Coordinate the planning, invitation, setup and execution of conferences and events held at territorial headquarters Work with internal departments to facilitate meetings, including preparing materials, making reservations, setting up conference space and coordinating internal department support (Property, IT, A/V) Education:
Associate's Degree in Finance, Marketing, Communications, Business or related field or equivalent experience Experience/Certification:
Minimum three years of related experience Skills/Abilities:
Excellent written and verbal communication skills Strong interpersonal skills Ability to work independently Strong organizational skills Exceptional attention to detail Excellent analytical skills Knowledge of Microsoft Word, Excel, Power Point, Extensive knowledge of Excel spreadsheets Skills in researching, compiling, and summarizing a variety of informational, technical, and financial data and materials Ability to apply logical thinking to solve problems or accomplish tasks Ability to exercise independent judgment in decision making Ability to maintain a high level of integrity in dealing with funds, confidential communications, activities, employee records and documents Travel:
Occasional travel may be required.
Estimated at once per quarter for special events, conferences, or meetings.
Working Conditions:
Work is performed in a typical office environment.
Full-time position; will require some weekend and evening work.
This position will not be eligible for full-time remote work.
Job Type:
Full-time Pay:
$23.
00 - $30.
00 per hour
Benefits:
Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Hoffman Estates, IL 60192:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
2 years (Preferred) Work Location:
Hybrid remote in Hoffman Estates, IL 60192.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
